When you create a booking it is given a unique number in the system. You can find the booking ID number here:

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and when you go into the Booking it will be at the top of the page here:

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This is the number we will use to book the transfer.

How to find transfer items that need booking

1) The dashboard – will alert you to any unbooked transfers X days from today’s date into the future. The number of days is controlled via Menu – School Admin – Settings – Settings. This is typically what you will see:

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2) The Transport Report List – This can be found at Menu – Reports – Students – Transfer Report List. It shows all transfers, whether booked or unbooked, that have been ordered by students. You can filter by date, status, location etc.,  There is a detailed explanation of the report here

How to book a transfer & updating Transfer Details:

Obviously, when a student books a transfer through your school you may not have all the relevant details such as flight numbers, arrival times etc., when the booking is made. You can add this information to a transfer booking when placed with a transport provider.

There are two ways this can be done

1) Go to the Transport Company – You will find these at Menu – User – Transport – List. Click Book Now and add the Booking ID. Here is a short video showing you how:

2) Go to the Transfer Booking – In the above example we took the Student’s Booking ID and connected it to the transport company, another way is to use the ID of the Transport Company and connect that to the Transfer Booking. This is a very useful way of quickly booking your transfers with one particular transport provider; you can just work through the outstanding transfer bookings and allocate transfer using their ID.

This short video shows you how: